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Mentor

Mentor tracks the relationships between staff and students on project and placement modules. As well as providing management information for Module Leaders and other academic users, Mentor also

  • Generates estimates for the number of students on upcoming modules
  • Produces input information for the Workload Allocation Management (WAM) system
  • Allows Heads of Subject (HoS) to set project quotas for academic staff
  • Allows academic staff to see their project allocations and assignments

Please note that these pages are currently under construction

Access

Because Mentor contains sensitive personal information, it is only available within the University network. That means that it can be used on campus, or remotely if you are connected using the University VPN, or using the virtual desktop. Once you are connected, Mentor is accessed using a web browser

Mentor is not currently linked to the University's single sign-on (SSO) system. The first implication of this is that Mentor passwords are maintained independently of any other University passwords you may have. Secondly, for security reasons, there is no registration function. User accounts must be created manually by a system administrator. Once the account is set up, a new user can reset their password using the Forgotten password link on the home page.

Maintenance

To keep Mentor up to date, there are several actions that need to be taken either on a regular basis, or when a particular event occurs. They can be roughly divided into

  • Structural maintenance: maintenance of the underlying structures that the rest of the system relies on such as staff, programme and module details
  • Schedule maintenance: maintenance of time-dependent data such as academic years, module cohorts
  • Student maintenance: Tutor allocations and module-specific data requirements
  • Planning and management: maintenance of data related to future predictions such as staff quotas, student number estimates and WAM data

The details of the different operations are covered on specific pages in these notes. In general, structural operations are required to respond to events such as the creation of a new programme, or a new member of staff joining the School. Other operations are typically time-dependent and are therefore described on the calendar page